8-step guide to hiring a nanny in Switzerland

1. What do nannies cost in Switzerland?
Nannies are expensive in Switzerland. Average monthly salaries range from CHF 3,200 to CHF 4,800 depending on experience and where you live. Nannies cost more in Zurich, Basel and Geneva than they do in London and New York. This is partly because of the rising value of the Swiss franc, which has risen by around 35% against the US dollar, and nearly 90% against both the pound and the euro, over the last 10 years.

The level of experience has more impact on salary than location. Nannies with no specific education cost between CHF 3,200 and CHF 3,800, while experienced educated ones cost between CHF 3,800 and CHF 4,800.
Switzerland has no minimum wages, except for domestic staff. The federal government has set a minimum wage of CHF 18.55 per hour for those with no experience or training, rising to CHF 22.40 for those with experience and qualifications. For a 40 hour week these come out at around CHF 3,200 to CHF 3,900 per month. The rules and rates can be found here in French and German.
Geneva has its own rules which set the minimum at CHF 3,756 per month, rising to CHF 4,831 for qualified experienced staff. These rates assume a 45 hour working week.

2. Are live-in nannies cheaper? How much can be deducted from their salary?
Generally speaking live-in nannies are around CHF 1,000 cheaper a month because you provide them with food and accommodation, a form of payment in kind.

A quirk of the Swiss system values this payment in kind at CHF 990 for a full-time nanny. This amount must be added to the gross salary when calculating social security payments (see 4 below). This means a live-in nanny paid CHF 2,200 gross per month would be deemed to earn CHF 3,190 for social security payment calculation purposes.

3. What visas and work permits are needed?
If you are employing someone without a permit who is not a Swiss citizen, you will need to apply for a work permit for them. If they are from one of a shortlist of EU countries then the process is simple. If they are from another country it becomes complicated and often impossible. Your local commune office should be able to provide information on the process, which starts with an employment contract, passport information and a fair amount of paper work.

4. What social security, pension payments and taxes must be paid?
Employers are required to register employees and make certain salary deductions and payments. The main ones are social security payments and withholding taxes.

Social security breaks downinto two amounts: the employee portion, and an additional employer payment. The total of the two comes to around 15% of salary, however it varies by canton. For example in Geneva it is 14.982% and in Zurich it is 12.450%. Detailed information on social security payments can be found here in English.

Generally, withholding taxes must be deducted from the salaries of those who aren’t Swiss citizens or holders of a C-permit, and paid to the cantonal tax office. The tax office in your canton will be able to provide assistance with this.
Companies such as quitt.ch provide services that set up, calculate, and process these payments. Their online calculator shows how much you will need to pay in your canton.

5. What pension payments are required?
Switzerland has a employee pension system with three elements, known as three pillars. The first, funded from social security payments, is paid by the state. The second is funded by salary deductions invested in the name of the employee. The third pillar is an optional payment that can be made every year by all employees. All of these payments are tax deductible.

Employers are not responsible for the third pillar, but must make social security payments for the first pillar (point 4 above) and second pillar payments if monthly pay exceeds CHF 21,150 a year.
There are many different plans and legal minimums. Payments include employer and employee payments, which are deducted from salary payments.
quitt.ch can also set up and administer second pillar pensions.

6. Is an employment contract necessary?
Written employment contracts are not required by law in Switzerland. There are however many reasons for having one. The first is the requirement to present one to Swiss authorities if you need to get a work visa for a non-Swiss citizen. The second is to provide a record of what you agreed should there be a misunderstanding or dispute. For example, agreeing how much housework and cleaning is included in the job description can bring valuable clarity and prevent future disagreement.

The absence of a contract does not mean the parties can do whatever they want. When there is no contract the Swiss civil code applies. At the same time contracts cannot override mandatory provisions in the Swiss civil code – article 319 of the Swiss civil code in French and German covers employment.
In addition, if you employ domestic staff, special rules apply. Rules for Geneva can be found here in French. Rules for the rest of Switzerland can be found here in French and German.

The main things to include in a written contract are: names, tasks, working hours, term, place of work, how the contract can be terminated – notice period etc, salary, salary deductions, sick pay, holidays, insurance, and signatures.

7. What happens if my nanny is unable to work due to long-term illness?
Once your nanny has worked for you for three months you are legally required to continue paying them if they fall ill and are unable to work. How much you must pay depends on how long they have worked for you. Swiss law (in French and German) sets out how much must be paid. The amount varies by canton. For example, in Zurich it starts at 3 weeks pay for nannies employed for one year, rising to 17 weeks of pay for nannies who have worked for you for 11 years.

If you are concerned about the cost and would prefer to avoid the risk you can take out employers’ sickness insurance. This typically costs less than 1% of salary. Its main advantage is that it extends payments beyond the legal minimum. For example if you have employed a nanny for less one year you would legally only need to pay them three weeks of pay, if you live in Zurich. After a short stand down period, of say two weeks, sickness insurance would typically pay 80% of their salary for two years. This gives both you and your nanny peace of mind should something requiring extended time off work occur.
quitt.ch can arrange sick pay insurance.

8. What other risks and what additional insurance should be taken out?
Employee insurance to cover accidents involving personal injury is compulsory. In French this is known as LAA, and in German as UVG. Premiums are a small percentage of salary and it is offered by most Swiss insurance companies.
Another risk for employers includes employee-employer disputes. For example, if your nanny decides to stop coming to work or makes unrealistic salary demands and then decides to take the issue to court you will need to defend yourself. Insurance covering the cost of legal defense can be taken out to reduce the risk of a nasty financial surprise.

In addition, it is worth checking whether your household insurance covers property damage by domestic employees. If it doesn’t, policies covering this risk exist.

As you have probably gathered by now, employing someone in Switzerland is complicated. This means you need to make sure you take on the right person to avoid needing to repeat the process. Talking to previous employers and ensuring there is a good fit in terms of parenting style are essential.

Source: Le News
http://lenews.ch/2016/08/15/8-step-guide-to-hiring-a-nanny-in-switzerland

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